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Overview

Each sub account gets its own scheduling workspace: connect an external calendar, define working hours, publish bookable event types, manage bookings, and create API keys for automated or AI-driven scheduling. Calendar week view with status legend and block time action
Calendar settings are per sub account. Use the subaccount selector in the top-right of the Calendar page before making changes.

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The six tabs

  1. Connect a calendar provider (Connections tab)
  2. Configure availability and blocked time
  3. Create event types
  4. Review booking settings
  5. Share booking links or create API keys

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Connecting a provider

Open Calendar → Connections, click New Calendar Connection, and choose a provider. Calendar connections page New calendar connection modal showing Google Calendar and Outlook options
  • Google Calendar: available now
  • Outlook Calendar: shown as Coming Soon
Connect the calendar before publishing booking links, so Vapify can account for existing events and help prevent double booking.

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Setting availability

The Availability tab sets working hours, additional availability profiles, and blocked time for breaks or time off. Availability profiles with working hours and blocked time

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Creating event types

Each event type defines a booking name, duration, buffer time, location (e.g., a Google Meet link or physical address), and which availability profile to use. Use Copy URL to share the booking link once live. Event types list with active event card and copy URL action
Create a separate event type per appointment purpose rather than reusing one link for everything. It keeps duration, buffers, and reporting clean.

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Reviewing bookings and settings

Use the Bookings tab to filter by date, status, or event type, and the Settings tab to set timezone, duration defaults, and notice windows. Bookings view with filters and list/calendar toggle Calendar settings with timezone, duration, notices, and notifications

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Creating a calendar API key

From the API Keys tab, click Create API Key and choose from these permissions: Check availability, Book appointments, Get bookings, Cancel bookings. Calendar API keys page Create Calendar API Key modal with scoped permissions
The plain-text key is shown only once at creation. Store it securely before closing the modal.
The plain-text key is used by AI agents, workflows, or external systems to check availability and manage bookings.